Vancouver Chess School Privacy Policy

Effective Date: January 7, 2025

Our Commitment to Privacy

At Vancouver Chess School ("VCS," "we," "our," or "us"), we are committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you interact with our website, services, and social media channels.

By accessing or using our website or participating in our programs, you consent to the practices described in this policy. We encourage you to review this policy periodically, as it may be updated at our sole discretion. If you do not agree with this policy, please do not use our website or services.

Information We Collect

You are not required to provide any personal information when browsing most areas of the VCS website. However, personal information may be collected in the following cases:

When registering for classes, tournaments, camps, or other programs
When creating an account for yourself or your child
When communicating with us via email, phone, or online forms
When interacting with us on social media platforms
When providing consent for photography or video usage at VCS events

Purposes for Collecting Personal Information

We collect your personal information for the following purposes:

To register you or your child and manage accounts
To assess students’ progress and qualifications
To deliver and administer our programs and services
To verify your identity where required
To collect outstanding balances
To communicate with you regarding classes, events, tournaments, and emergencies
To inform you about promotions, updates, and special events
To comply with legal, regulatory, and insurance requirements

Accuracy and Updating Your Information

We rely on you to provide accurate, complete, and up-to-date personal information, including your mailing address, email address, and telephone number. You may update your information at any time by contacting our administrative team.

Use, Disclosure, and Retention of Personal Information

Your personal information will only be used or disclosed for the purposes stated above, or as otherwise permitted or required by law. We are committed to maintaining the confidentiality and security of your personal data.

Please be aware that while we take reasonable precautions, transmission of information over the internet or wireless networks is not fully secure. VCS is not liable for any breach of security during transmission.

Photography, Video, and Social Media

VCS reserves the right to take photographs and videos during our events, classes, camps, and tournaments for promotional purposes. These may be shared on our website, social media pages, newsletters, and marketing materials unless we receive a written request from you to exempt your or your child's images from use.

To request an exemption, please contact us in writing prior to participation.

Destroying Personal Information

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Once no longer needed, your information will be securely destroyed to prevent unauthorized access.

Questions or Concerns

For privacy concerns, contact us at info@vanchess.ca.